It’s about time that Google integrated all it’s apps into Gmail. Gmail is a powerhouse of an email app, and its strengths go way beyond sending and receiving messages. The platform also allows you to bring in several of Google’s other apps to join the party from right inside the Gmail interface, giving you quick and easy access to your calendars, to-do list, files, and notes.
Gmail is a powerhouse of an email app, and its strengths go way beyond sending and receiving messages. The platform also allows you to bring in several of Google’s other apps to join the party from right inside the Gmail interface, giving you quick and easy access to your calendars, to-do list, files, and notes.
Google Chat and Google Meet
If you want, you can have Google Chat and Google Meet open right alongside Gmail on the web. To do this, click the cog icon (top right), then See all settings, and Chat and Meet. Select Google Chat next to Chat to show your text conversations, and Show the Meet section in the main menu next to Meet to see quick links to starting and joining a video call inside your browser.
Drag the top or bottom edges of the Chat and Meet panels on the left sidebar to alter their size and arrange them as you want on screen. It can also be useful to keep your most important contacts near the top of the list—do it by clicking the three dots next to a name and choosing Pin.
Click on a contact to have the conversation pop up. If you click the three dots in the top right corner of the chat window, you can choose whether to save the chat history. If you want to do so, Gmail will archive the log in your account. You can pull it up in the All mail view of your inbox and search for specific words and phrases within it.
Finally, back on the main Gmail interface, you’ll see a Google Chat status button up in the top right corner. By default, this will show Active, telling your contacts you’re online and available. Click this button to change your status and edit the notification settings for Chat in the browser.
You don’t really have to do anything to enable Google Drive integration in Gmail, but it’s worth knowing that it’s there. Hover the cursor over any email attachment and you’ll see an Add to Drive option—select it to save the file to your Google Drive account.
|1||Use multiple communication channels—all in Gmail
Whether you’re on your computer or your mobile device, the integrated Gmail experience has email, direct messages with one or more people, spaces, and video or audio meetings—all your online communication streams—in one familiar place: Gmail. It’s now easier to move from one communication stream to another without changing your context.
Web version Learn more Best practices for group communication
|2||Chat one-on-one, with groups, or in spaces
Use direct chat messages for quick one-on-one conversations with colleagues. Or, create informal groups and chat with several people at once. Web version For more formal team collaboration, create a space. Spaces provide an area where teams can work on a project. In spaces, teams can have multiple threads, called conversations, on different topics in the same space. And everyone added to the space can view the conversation history to catch up on previous discussions. Web version Learn more Spaces and group messages
|3||Schedule, start & join meetings
With the integrated Gmail experience, you can schedule, start, and join video or audio meetings directly in Gmail. Web version Learn more Google Meet in Gmail quick start guide
|4|| Forward chat messages to email
You can forward messages from Chat to your Gmail inbox. This lets you keep chat messages even if chat history is turned off. Forwarded messages include the 4 previous chat messages in a conversation thread. Web version Learn more Forward messages to Gmail
|5|| Share documents to spaces
When working with a team, you often need to collaborate on files such as documents, spreadsheets, and presentations. Spaces are workspaces where you can share these files and everyone can find them. And, you can edit documents directly in the space beside the chat conversation.
Web version Learn more Share documents to spaces
|6||Create shared task lists in spaces & assign tasks
The integrated Gmail experience includes task management to help teams stay on track and prioritize their work. Team members can assign tasks to one another and track progress toward common goals—right in the space. Web version Learn more Create shared task lists
|7|| Search across email & chat
When you search integrated Gmail, you can see results from email or chat messages. And new controls let you quickly switch between email and chat results. There’s no need to open and search separate apps. Web version Learn more Search in Gmail
|8||Get automated reminders & nudges
Automated reminders resurface messages that you haven’t responded to, and powerful AI reduces distractions and elevates what’s important. Prioritize certain contacts to ensure the most important messages make it through. Web version Learn more Remember to follow up on “nudges”
|9|| Control & prioritize notifications across channels
You can set Chat notification preferences so that only the most important people and messages get through. You can also mute notifications so that you’re not disturbed during busy times. Web version Learn more Set Chat notification preferences Do not disturb (mute notifications)
|10||Know when people are out of the office
When you view a contact in email or a chat message, you’ll see if they’re out of the office based on their Google Calendar. This lets you know not to expect an immediate response if they’re away. And it helps you choose whether to send a message anyway, or schedule an email to be sent after their return. Mobile version